Reunion Volunteer and Giving Information

Reunion Volunteers are integral parts of the the Alumni Weekend experience. Staff Liaisons help create a memorable Reunion but it is the personal solicitation and encouragement from peers that elicits excitement around attendance and impactful giving. Whether you are a Reunion Giving Advocate, a Reunion Planning Committee member, or a combination of the two, we are deeply appreciative of the time and effort you have put into creating an enjoyable experience for yourself and your fellow classmates. Below, you will find helpful details about each position and about the Reunion giving/planning process.

Volunteer Position Descriptions

Strong volunteer participation from alumni is a key factor toward any Reunion’s success. Staff support will be available from a Reunion Planning Liaison and Reunion Giving Liaison. View Alumni Weekend staff and their responsibilities. Sub-committees and/or delegated roles are encouraged when there is interest in dividing the responsibilities of either committee into more discrete tasks.

Reunion Giving Chair

Reunion Gift Chairs serve as a primary liaison between the College and everyone who identifies with their Reunion class. The Chair is responsible for encouraging classmates to celebrate the Reunion by making a gift (personal-best gifts for consistent donors) in honor of the Reunion, and is supported by members of the Reunion Committee, Reunion Giving Advocates, and Haverford College staff.

Specific responsibilities include*:

  • Maintain 15-20 alumni assignments for solicitation and stewardship with an emphasis on leadership-level gifts
  • Solicit and thank assigned donors for annual and special project gifts
  • Contribute toward broader efforts to set and achieve ambitious annual giving dollar and participation goals for the Reunion
  • In partnership with College staff, identify and recruit 3-5 Reunion Giving Advocates who will be assigned 5-20 alumni assignments each
  • Advise and update the Reunion Committee on class giving goals, strategies, and progress throughout the year, and encourage peer-to-peer outreach from committee members and Reunion Giving Advocates

Term Limits: Each Reunion Giving Chair will serve for the duration of the fiscal year of the reunion through June 30. Thereafter, serving as a Giving Advocate is encouraged.

Reunion Committee: The Reunion Gift Chair is often considered a member of the Reunion Committee with the specific responsibilities outlined above. Participation on Reunion Committee conference calls and communications is dependent on personal preference.

*Role may vary slightly according to Reunion year and Committee preference.

Reunion Giving Advocate

Reunion Giving Advocates are responsible for contacting members of their class to encourage thoughtful and generous support of the College in honor of their Reunion. These efforts are led by a Reunion Gift Chair whenever possible.

Specific responsibilities include*:

  • Maintain 5-20 alumni assignments for solicitation and stewardship
  • Solicit and thank assigned donors for annual and special project gifts
  • Contribute toward broader efforts to set and achieve ambitious annual giving dollar and participation goals for the reunion.

Term Limits: Each Reunion Giving Advocate will serve for the duration of the fiscal year of the Reunion through June 30. Thereafter serving as a Giving Advocate is encouraged.

Reunion Committee: Participation on the Reunion Committee is not required, but encouraged. Members of the Reunion Committee are primarily responsible for organizing a schedule of events during Alumni Weekend that will appeal to classmates and helping ensure a robust attendance.

*Role may vary slightly according to Reunion year and Committee preference.

Reunion Planning Committee Member

Reunion Planning Committee Members are responsible for organizing a schedule of events during Alumni Weekend that will appeal to classmates and help ensure a robust attendance. These efforts are led by a Reunion Committee Chair whenever possible, and include several other specific volunteer opportunities.

Specific responsibilities include*:

  • Participate in conference calls for the Reunion Committee and subcommittees, as needed
  • Make plans to attend Alumni Weekend and encourage others to attend
  • Nominate classmates for Alumni Awards

*Role may vary slightly according to Reunion year and Committee preference.

Reunion Planning Timelines

Process info graphics are included below and can be downloaded here.

Reunion Gift Counting Details

The single-year dollar and participation totals for annual gifts from all classmates will be announced and celebrated at Alumni Weekend.

The College will also feature the grand total of philanthropic support, which includes gifts to all funds, pledged support, and planned gifts. Note that details may vary slightly for 25th, 50th , and post-50th Reunion Gift counting and will be explained by staff liaisons.

The information below helps clarify gift types:

Gifts and Pledges

Annual gifts of cash and securities are the College’s highest priority. For those able to do more, please consider additional outright support and a multi-year pledge to sustain annual giving beyond your Reunion year.

Gift Agreements

Gift agreements establish endowed funds that generate revenue in perpetuity for a scholarship, professorship, spaces, or another specific purpose. The typical minimum commitment of $100,000 can be spread over several years.

Planned Gifts

Planned gifts include will provisions and retirement fund beneficiary designations. Life income gifts that pay you or a loved one before the remainder transfers to Haverford are also included in the class gift.

Leadership Gifts

The 1833 Society recognizes donors who make leadership gifts of $1,833 or more. Special recognition benefits are made available for gifts of $5,000 (College Circle) and $10,000+ (President’s Circle).

Young alumni celebrating their 5th or 10th Reunion are recognized as leadership donors at adjusted levels ($100 per year post-graduation).

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Quick Links:

Use the below links to quickly access information or to log-in to the Volunteer Outreach Platform and contact classmates.

Outreach to Classmates:

Regardless of position, all Reunion volunteers should use our Volunteer Outreach Platform for all communications to classmates. Helpful templates are built into the platform to make outreach and assignment management as seamless as possible. A training guide for the platform can be found here. Use the button below to access the log in page: